Business Expense Tracking & Payables
Clear, structured tracking of business expenses and supplier payments — fully managed in Excel for easy review, reporting, and integration with your accounting processes.
Whats included?
Expense and Invoice Logging
- Entry of business-related and reimbursable expenses.
- Categorised tracking (e.g. office supplies, subscriptions, fuel, travel).
- VAT allocation where applicable.
Supplier and Payment Oversight
- Custom payment requisition sheets (print- or save-ready).
- Tracking of supplier details, invoice dates, payment terms, and due dates.
Monthly Reconciliation and Review
- Reconciliation of expenses and payments against your monthly bank statements.
- Tracking of paid and outstanding items.
Reporting and Administrative Support
- Excel summaries to assist with budgeting, planning, or management reports.
- Admin-aligned support for financial tracking on a weekly or monthly basis.
Client Responsibilities
- Weekly submission of expense documents (PDFs, scans, or email attachments).
- Monthly bank statements for reconciliation.
- Clear and complete records to support accurate tracking.
Important Notes
- This is an Excel-based administrative service, not a financial advisory, bookkeeping, or tax service.
- No entries are made directly into accounting software (e.g. Xero, QuickBooks, Sage).
- Reconciliations depend on the accuracy of client-provided documentation.
Availability
This service is structured as a monthly support offering, with weekly submissions from the client to ensure accuracy and consistency. Ideal for clients seeking reliable financial tracking and admin support.