Executive Personal Assistance & Business Support
Reliable, high-trust support for professionals who need consistent, structured assistance — without the cost or commitment of full-time staff.
Whats included?
Diary and meeting coordination
Schedule appointments, manage calendars, prevent double-bookings, and send timely reminders.
Travel and event logistics coordination
Provide structured support for travel, accommodation, itineraries, and event logistics — including venue sourcing, schedule coordination, and catering liaison.
Email follow-ups and task tracking
Draft and send follow-up emails, track deadlines, and ensure important actions aren’t missed (excludes full inbox/email account management).
Client onboarding and recurring admin tasks
Create welcome packs, set up forms, and coordinate admin checklists for streamlined onboarding and operations.
Professional document support
Draft, format, edit, and proofread internal reports, proposals, meeting notes, and templates.
Minute-taking and meeting support
Capture key decisions and action points during virtual meetings with professional formatting.
Customer account and billing support
Prepare and manage quotes, invoices, credit notes, statements, and supplier bills. Includes tracking, purchase order handling, and standard reporting.
Administrative process coordination
Manage recurring tasks, set reminders, and follow through on background admin processes for consistency and structure.
Client Responsibilities
- Provide clear written instructions and task inputs (final wording can be refined as needed).
- Share existing internal templates, guides, and documents to be used or edited as part of the support service.
- Grant access to any additional platforms required to complete the work.
Important Notes
- Support is based on client-provided material for formatting, editing, and coordination.
- Strict confidentiality is maintained for all business-related content and communication.
Availability
Flexible support is available on a weekly or monthly basis with pre-booked hours — ideal for businesses needing consistent assistance without the cost of full-time staff.
Optional on-site availability (Pretoria-based clients) can be arranged up to twice per week for tasks requiring in-person collaboration — subject to mutual agreement and travel feasibility.